Privacy Policy
Last Updated: 25 June 2026
Who We Are
Spin Underground Records (“Spin Underground Records”, “we”, “our”, or “us”) provides electronic music production, record label services, music publishing, artist management, artist promotion, event management, digital music distribution, merchandising, media production, and related services.
Spin Underground Records respects the privacy of individuals and is committed to protecting personal data in accordance with applicable privacy and data protection laws, including the General Data Protection Regulation (EU) 2016/679 (“GDPR”).
This Privacy Policy explains how we collect, use, store, disclose, and protect personal data through our websites, social media channels, events, artist services, music distribution platforms, online stores, promotional activities, and other services (collectively, the “Services”).
If you have any questions regarding this Privacy Policy or our data processing activities, please contact:
Email: info@spinundergroundrecords.fi
This Privacy Policy does not apply to third-party websites, services, platforms, or applications that we do not own or control.
Legal Basis for Processing Personal Data
We process personal data on one or more of the following legal grounds:
- Performance of a contract
- Compliance with legal obligations
- Legitimate business interests
- Consent
Where processing is based on consent, you may withdraw your consent at any time by contacting:
info@spinundergroundrecords.fi
Withdrawal does not affect processing carried out before consent was withdrawn.
Purposes of Processing Personal Data
We process personal data for purposes including:
- Operating and managing our business activities
- Managing artists and music releases
- Delivering music distribution services
- Organizing events and performances
- Providing customer support
- Processing purchases and merchandise orders
- Managing artist applications and recruitment
- Communicating with customers, artists, partners, media, and visitors
- Operating and improving our Services
- Security monitoring and fraud prevention
- Compliance with legal obligations
- Accounting and financial administration
- Marketing and promotional activities
- Statistical analysis and business research
What Personal Data We Process
Depending on the Services used, we may process:
Identification Information
- Name
- Artist name or stage name
- Company name
- Date of birth (when legally required)
Contact Information
- Email address
- Phone number
- Postal address
- Country of residence
Artist and Business Information
- Biography
- Press materials
- Social media profiles
- Music catalog information
- Streaming platform identifiers
- Publishing information
- Royalty information
Technical Information
- IP address
- Browser information
- Device information
- Operating system
- Usage logs
- Cookies and analytics data
Financial Information
- Payment information
- Invoicing information
- Banking information for royalty payments
Communications
- Emails
- Contact form submissions
- Support requests
- Event registrations
- Business correspondence
Comments
When visitors leave comments on our websites, we collect:
- Information entered into comment forms
- IP address
- Browser user agent
This information helps detect spam and abuse.
An anonymized hash generated from your email address may be shared with Gravatar to determine whether you use that service.
Gravatar Privacy Policy: https://automattic.com/privacy/
Media
If you upload images to our websites or services, avoid including embedded location data (EXIF GPS).
Visitors may be able to download and extract location information from publicly accessible images.
Contact Forms
We use contact forms for:
- General inquiries
- Artist submissions
- Demo submissions
- Event inquiries
- Press inquiries
- Partnership requests
- Merchandise support
- Customer service
Information may include:
- Name
- Email address
- Phone number
- Message contents
- Uploaded files
Submitted information may be stored in:
- Email systems
- CRM systems
- Cloud platforms
- Secure databases
Artist Applications and Demo Submissions
Artists may voluntarily submit:
- Demo tracks
- Music releases
- Press kits
- Artist biographies
- Promotional images
- Social media links
- Performance history
This information is used solely for evaluation, communication, collaboration, and business operations.
Recruitment
If recruitment opportunities are available, applicants may submit:
- Resumes (CVs)
- Cover letters
- Portfolio materials
- References
- Employment history
- Education information
The information is used exclusively for recruitment and hiring purposes.
Cookies
We use cookies and similar technologies to:
- Maintain website functionality
- Improve user experience
- Analyze website traffic
- Measure marketing effectiveness
- Remember preferences
Users may manage cookie settings through their browser.
Disabling cookies may affect website functionality.
Embedded Content From Other Websites
Content on our websites may include embedded:
- YouTube videos
- SoundCloud players
- Spotify players
- Social media feeds
- Third-party articles
These services may collect personal data according to their own privacy policies.
Analytics
We may use analytics services such as:
- Google Analytics
- Google Search Console
- Meta Business Suite
- YouTube Analytics
- Spotify for Artists Analytics
- SoundCloud Analytics
These services help us understand visitor behavior and improve our Services.
Merchandise Sales and E-Commerce
When purchasing merchandise, we may process:
- Customer information
- Shipping information
- Billing information
- Purchase history
- Transaction records
Payment information is generally processed by third-party payment processors.
We do not store complete payment card information on our systems.
Music Distribution and Streaming Platforms
We may interact with:
- Spotify
- Apple Music
- Beatport
- Amazon Music
- Deezer
- YouTube Music
- SoundCloud
- Other music platforms
These services act as independent controllers of personal data processed through their platforms.
Third-Party Cloud and AI Services
We may utilize third-party cloud providers and artificial intelligence services to support:
- Music promotion
- Content generation
- Administrative automation
- Marketing activities
- Customer support
- Business operations
Such providers may process data according to their own privacy policies and contractual obligations.
OpenAI Services
We may use OpenAI services for:
- Content generation
- Marketing assistance
- Text summarization
- Customer support assistance
- Administrative automation
Users should avoid submitting highly sensitive personal information through AI-powered systems unless specifically authorized.
More information:
https://openai.com/policies/privacy-policy
Google AI Services
We may use Google AI-powered services and search technologies.
Google may independently process search queries, telemetry data, and usage information according to its own policies.
More information:
https://policies.google.com/privacy
International Data Transfers
Personal data may be processed outside the European Economic Area (EEA).
When such transfers occur, we implement appropriate safeguards including:
- Standard Contractual Clauses (SCCs)
- Contractual privacy protections
- Security controls required by applicable law
User Responsibilities
Users should avoid submitting:
- Passwords
- Authentication credentials
- Payment card details
- Trade secrets
- Health records
- Sensitive personal data
- Confidential legal materials
unless specifically requested and adequately protected.
Data Subject Rights
Under GDPR and applicable legislation, you may have the right to:
- Access your personal data
- Correct inaccurate information
- Delete personal data
- Restrict processing
- Object to processing
- Withdraw consent
- Data portability
- Lodge complaints with supervisory authorities
Requests may be submitted to:
info@spinundergroundrecords.fi
Recipients of Personal Data
We do not sell personal data.
We may share personal data with:
- Payment processors
- Hosting providers
- Cloud providers
- Analytics providers
- Distribution partners
- Event partners
- Legal advisors
- Accounting providers
- Government authorities where legally required
All third-party processors are required to protect personal data appropriately.
Data Retention
We retain personal data only as long as necessary for:
- Business operations
- Legal compliance
- Accounting obligations
- Contractual obligations
- Legitimate business interests
When no longer required, personal data is securely deleted or anonymized.
Data Security
We implement reasonable technical and organizational measures including:
- Encryption
- Access controls
- Firewalls
- Malware protection
- Secure hosting
- Authentication controls
- Backup procedures
While no system can guarantee absolute security, we continuously work to protect personal information.
In the event of a data breach requiring notification under applicable law, affected individuals and authorities will be notified without undue delay.
Children’s Privacy
Our Services are not directed toward children under the age required by applicable law.
We do not knowingly collect personal data from children without appropriate parental consent.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time.
Updated versions will be published on our website together with the revised update date.
Continued use of our Services after updates constitutes acceptance of the revised Privacy Policy.
Contact Information
For privacy-related inquiries, requests, or complaints, please contact:
Spin Underground Records